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Why Use Microsoft 365?
Why Use Microsoft 365?

Why Use Microsoft 365?

At Pro Cloud Solutions, our mission is to enable businesses of all sizes and sectors to work with ease, efficiency and without worry. We achieve this with the combination of our in-house expertise and our access to world leading products through our partnership with Microsoft.

From the daily conversations we have with clients worldwide, we understand that systems working and integrating smoothly brings business efficiency of both time and spend. Through selecting and maintaining the best fit Microsoft 365 tools for each of the businesses we work with, we can ensure that all of our customers are able to work seamlessly across their teams at pace.

So, what are the business benefits of using Microsoft 365?

Flexible access without the security worries

With the increase in remote working over the last couple of years, and with many firms moving to a hybrid working model for their staff going forward, the ease of access that using Microsoft 365 brings is one of the major benefits. Through simple cloud-based login, employees can access the suite of tools from any device, anywhere in the world, and the ability to use Microsoft 365 programmes offline, means that for those businesses with staff in field-based roles it is simply a case of access now and sync later.

We understand though that flexibility must always be balanced with security, and here too Microsoft 365 leads from the front. Microsoft prioritises online safety in each of its applications, meaning that right from the start you get business-class security and compliance built in.

At Pro Cloud Solutions we work with you to tailor the levels of security that are right for your business and can include multi-factor authentication or a range of more complex verification processes dependent on your company requirements.

Clear communication tools you can tailor to your company needs

Communication is key in ensuring business efficiency, and Microsoft 365 is a real enabler of quality dialogue across your business, whether that is text or video based. Part of the Microsoft 365 suite, both Teams and Yammer offer businesses the opportunity for clear communication to flow effectively both up and down chain, as well as allowing discussion threads and groups to be organised by sector, department or by community of interest. Microsoft 365 enables easy communication and you can be in constant and immediate contact with anyone across your firm, as the business necessitates.

Speak to us about the comms barriers in your organisation and we can advise on the particular aspects of Microsoft 365 that can make a real and lasting impact to dialogue within your business, as well as help you ensure all your team are using these tools to the maximum benefit.

Designed for collaborative work

Wherever and whenever your teams are working, the ability to collaborate effectively is vital to shared work and projects, creativity and innovation. Many people are familiar with Microsoft Word, PowerPoint, Excel, and OneNote and how they offer the ability to bring together company information in a variety of formats. This means that from the beginning, the adoption of Microsoft 365 across your organisation will be easy to facilitate as your teams will already be accustomed to working collaboratively with a number of the applications.

However, additionally Microsoft 365 applications such as SharePoint can bring real benefit to the work your employees carry out with colleagues, acting as the central point of storage for all documentation. Staff can easily share links to documents and work simultaneously with others, creating a multidimensional collaborative environment far removed from the ‘information silos’ that can hinder cross department and external shared work. As part of the Microsoft 365 suite, SharePoint automatically integrates, syncing and updating to the latest version of documents edited within other applications.

Comfort of predictable spend with flexibility

At Pro Cloud Solutions we appreciate how important cash flow is as the real life-blood to your organisation. Without the burden of heavy initial outlay, use of Microsoft 365 is charged on a monthly subscription basis, a model that allows you to easily control costs within your business and forward plan financial obligations.

Over the last few years, we have all learned how important it is to build in flexibility to our business operations allowing us to expand and contract to make the best of opportunities and to respond with agility to market conditions. Working with Pro Cloud Solutions enables you to flex the Microsoft 365 packages and licences you need to ensure you are paying only for what you require to succeed.

Business as usual with reliable recovery and upgrades

Ensuring business continuity is mission critical, and with Microsoft 365 your files and data are all stored securely in the cloud and so any issues with on-site infrastructure, facilities or devices will not affect your company information. You and your team will always be able to access whatever data is needed even if physical access to the office is not possible.

Unlike traditional on-premises software which requires regular maintenance and upgrades, with the 365 suite, Microsoft provides an ever-evolving platform, with new capabilities being released regularly. Here at Pro Cloud Solutions, we work with our clients to ensure that teams are always accessing the most up to date versions of Microsoft 365 products, which have the very latest innovations and security provision. Furthermore, when there are questions and queries or something just isn’t quite functioning properly, our expert team are here to offer advice and resolution.

For a friendly conversation about the precise needs of your particular business operation, Pro Cloud Solutions offer a free initial consultation with one of our expert team. We will apply the specifics of your company to each of the Microsoft 365 applications, to ensure that the package you choose is always the best fit for you and your team.


Pro Cloud Solutions provides Cloud IT and Hosting Services to a range of businesses across the UK and around the World. Based in Taunton, Somerset and proud to support local businesses.



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